WHAT THIS ROLE DELIVERS

The Maintenance Planner plays a key role in ensuring the effective planning and scheduling of maintenance activities to optimize equipment reliability, minimize downtime, and maximize asset performance. They are responsible for developing maintenance plans, scheduling work orders, and coordinating resources to ensure timely completion of maintenance tasks.

This individual will act as a key liaison between Production Operations, Maintenance, Engineering, and other cross-functional teams to ensure value added, critical sustaining work is done with a high degree of efficacy and professionalism. This role will report to the Maintenance Services Manager.

WHAT YOU WILL DO

Work Order Management:

• Review maintenance notifications in SAP and convert them into work orders.
• Ensure work orders contain accurate scope, priority, and required resources.
• Create and prioritize work orders for preventive, predictive, and corrective maintenance activities.
• Review work orders to ensure accuracy, completeness, and alignment with maintenance plans and schedules.
• Coordinate with maintenance teams to assign tasks, provide necessary instructions, and clarify requirements.

Planning & Scheduling:

• Develop detailed job plans including labor, materials, tools, and safety requirements.
• Coordinate with operations and maintenance teams to schedule work efficiently with minimal down time.
• Maintain a rolling forecast of planned work to optimize resource utilization.
• Collaborate with maintenance managers, engineers, and technicians to develop comprehensive maintenance plans based on equipment requirements, manufacturer recommendations, and operational needs.
• Review equipment histories, maintenance records, and performance data to identify recurring issues and develop proactive maintenance strategies.
• Determine the scope of maintenance work, including required resources, materials, and tools.
• Develop and maintain a maintenance schedule to optimize resource utilization and minimize equipment downtime.
• Coordinate with production and operations teams to schedule maintenance activities during planned downtime periods to minimize production disruptions.
• Communicate maintenance schedules and updates to relevant stakeholders to ensure awareness and alignment.

Materials & Spare Parts Management:

• Ensure all required parts and materials are available prior to job execution.
• Set up and maintain MRO spare parts in SAP S/4Hana, including accurate descriptions and equipment associations.
• Monitor inventory levels and adjust based on established minimum/maximum thresholds.
• Coordinate with procurement and inventory management teams to ensure availability of required parts, materials, and equipment for scheduled maintenance activities.
• Allocate resources, including manpower, equipment, and tools, to support maintenance work orders according to priority and urgency.
• Monitor resource utilization and identify opportunities for optimization and efficiency improvement.

Continuous Improvement:

• Analyze maintenance data to identify trends and recommend improvements.
• Support reliability initiatives and preventive maintenance programs.

Compliance & Safety:

• Ensure all maintenance activities comply with company safety standards and regulatory requirements.

Documentation and Reporting:

• Maintain accurate records of maintenance activities, including work orders, schedules, equipment histories, and inventory levels.
• Generate reports on maintenance performance, including key metrics such as equipment uptime, maintenance backlog, and work order completion rates.
• Analyze maintenance data to identify trends, patterns, and opportunities for improvement, and provide recommendations for corrective actions.

WHAT WE ARE SEEKING

Education:

• An Associate’s degree in Engineering, Maintenance Management, or a related discipline with 3 or more years of related experience is preferred. A minimum of a high school diploma, GED, with 5 or more years of related experience is required

Skills:

• 5 or more years of experience in maintenance planning experience within a chemical or petrochemical manufacturing environment. This includes work order management, developing job scope packets, as well as physically observing the work area to ensure safety and identify hazards.
• Proficiency in SAP PM, S/4Hana, CMMS systems and scheduling software (Prometheus, P6 or other). Previous experience with ERP/MRP Systems is a plus.
• A working understanding of large, manufacturing equipment (rotating equipment, heaters, exchangers, tanks, thermal oxidizers, etc.) including the mechanical, electrical, and instrumentation aspects of such equipment.
• Strong knowledge of maintenance best practices, reliability principles, and asset management concepts.
• Excellent organizational and multitasking abilities, with the ability to prioritize tasks and manage competing priorities effectively.
• Excellent communication and interpersonal abilities.
• Ability to read and interpret technical drawings (PID’s, PFD’s) and equipment manuals. Ability to breakdown large scopes into technical documentation, and processes is desired.
• Experience facilitating team meetings and coordination efforts to ensure coherence and adherence to the project’s strategic direction.
• Ensuring compliance with industry-specific regulations and standards throughout the project lifecycle.
• Must have a strong command of the English language, both written and verbal
• Familiarity with PSM/OSHA guidelines.
• Familiarity with Mechanical Integrity as part of OSHA PSM.

Certifications:

• Certification in Maintenance Planning and Scheduling (e.g., Certified Maintenance and Reliability Professional - CMRP) (preferred).
• Training or certification in computerized maintenance management systems (CMMS) (preferred).